Office Receptionist/ Personal Assistant

Office Receptionist and Personal Assistant

Your new company
A global technology company that has been transforming the way people work for more than 80 years. We empower companies and individuals with services and technologies that inspire innovation, enhance sustainability and boost business growth. Our global corporate philosophy provides the framework and identity for our organization. As the world continues to globalize at an accelerated pace, having a coherent and consistent set of values across our organization provides clear guidance that underpins decision making and addressed the complex issues and challenges that our customers face.

Your new role

Office Receptionist/ Personal Assistant who will provide reception and facility services to our Gdansk office ensuring all employees/visitors/callers are given a positive impression as a result of a prompt, efficient, hospitable and courteous service.

Main responsibilities are:
• General office duties, including coordinating and supervising the work that is performed by suppliers, creating internal and external communication, meeting and greeting visitors and notifying their host of their arrival and receipt and sorting of mail and packages
• Managing day to day planning including facilities and management of floor’s meeting rooms, facilities issues
and monitoring regular facilities works and projects
• Procurement and coordination of stationery, cleaning products, food and beverage etc
• Other administrative activities or projects as assigned by his/her Line Manager
• Will serve as Personal Assistant and will manage calendar and meetings for Head of our company Business Services
• Providing organizational support in local company events

What you'll need to succeed

• Strong skills in Microsoft Office (Word, Excel and Power point)
• Fluent in English and local language with superior communication skills
• Service oriented, articulate and concise
• Willingness to take responsibility and ownership
• Ability to work under pressure and in a high volume environment, whilst remaining forthcoming
• Ability to solve problems and make decisions independently
• Flexible and helpful, practical and “can-do” approach
• Able to use initiative and common sense to solve problems and make decisions
• Experience with preparing presentations, communications and social media desirable

What you'll get in return

  • Standard benefit package (Multisport, Luxmed, private life insurance, benefits cafeteria)
  • Annual bonus system
  • Language programs (Learnlight)
  • A rich package of training courses
  • Bonuses and additional days off based on tenure
  • Referral program
  • An office in a great location
  • Wellbeing sessions

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Mandatory legal footer to be added at the bottom of job description

Hays Poland sp. z o.o. is an employment agency registered in a registry kept by Marshal of the Mazowieckie Voivodeship under the number 361. #1171528
Kliknij tutaj aby uzyskać dostęp do Polityki prywatności HAYS, która zawiera szczegółowe informacje na temat tego, w jaki sposób wykorzystujemy i chronimy twoje dane osobowe oraz Twoje prawa z tym związane.


Rodzaj pracy
Technologia & Usługi internetowe
Obszar specjalizacji
Nr ref.:
Data ważności
23 Dec 2022

Skontaktuj się z konsultantem

Skontaktuj się Joanna Rudowska, Konsultant odpowiedzialny za tę rekrutację, znajduje się Tricity
Hays, Al. Grunwaldzka 472D

Telefon: 661473255

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